Lauren Rodych-Eberle
Calgary, Alberta, CANADA

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Block Scheduling for Productivity
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Blog, Entrepreneur, Wellness

Block Scheduling for Productivity

December 18, 2019
-
Posted by Lauren Rodych-Eberle

I’ve been block scheduling since probably forever…truly. But, I’ve been intentionally block scheduling since University, and got even more into it once I started working full-time (plus part-time, plus more part-time…it really helps you keep multiple jobs/priorities/entrepreneur-duties in check!). I’ve talked about the book 168 Hours by Laura Vanderkam before, and she does this wonderfully, along with helping you see where you are spending your time currently.

A lot of people probably block schedule unintentionally – I mean, we all block in our work week, extracurricular activities that are on a time table, getting kids to school and their activities that are required at an exact time. But, where the block scheduling really comes in handy is all those other lost hours where you think, “what did I just do with my time?”

The How

I’m sure there are apps for block scheduling, and you can also use your phone calendar if you like. What I do is go old school (perhaps) and use an Excel spreadsheet. I love being able to spread it all out and see it, and then adjust accordingly.

I’m also not a crazy stickler and I adjust my block schedule as things come up – if a friend is having a birthday party, I’m not going to say no, because I have my food prep time blocked in – I will just move things around. That’s the great thing about the blocks…you actually know where your free time is!

The Why

Keep in mind, I re-do this block schedule every year as things change. Once I have it going, I also get into the habit of it, so I don’t have to refer to it every hour, ya know what I mean??

What’s tricky is that I don’t really have a “consistent schedule” (as I’m sure most of us don’t) for the reasons that I spend some of my time in New York and some of my time in Alberta, and those schedules look different; I’m an entrepreneur, so my job is not a consistent 9am-5pm, and it can change weekly; My husband works away a lot and only gets random days off (such as a random Wednesday), so scheduling in our “together time” constantly needs to change. But, I don’t let these things get in the way of creating the consistency that I can!

So, I don’t look at block scheduling as a sentence that I’m locked into; I look at it as a guide that helps me spend time how I actually want to!

Making It Happen!

Here is an example I created of a 9-5 job, to help anyone who is interested in getting started. You will see as you go along that there are quite a bit of hours of “Free Time,” so you can decide if that time should be spent adding more hours to the other categories, like working out and food prep, or if you just have more categories that need to be considered, such as kids’ activities, date night, etc.

.1. I open up an Excel Spread sheet and mark the top with Monday to Sunday and mark the left hand side with times (I like to do 30-minute increments from 6:30am to 11pm, but you can do whichever increment and start and end time you would like).

2. I start to mark in the big things that I know need to happen at a particular time. Ie. Work (for me this is broken into teaching, lesson prep, Pampered Chef and cookbooks, and website), and scheduled workouts/classes. As I go, I pick a colour to highlight these with for consistency, so for example, maybe you would like to make “working out” always green (this colour-coding can be done after if you like, especially if you think you will move stuff around in the schedule).

3. On the side, or even on a piece of paper, I have all the other things that I want to fit in marked down: Meditation, Getting Ready, Meals & Food Prep, Making Music, Reading, and Free Time. Other people may have things like: Commute, and Drive Kids to school and activities (Random Tip: always bring a book with you for when you’re waiting around!). I always try to think of ways I can double up – such as, making your commute time also reading time (if you’re on a train), or making your workout time also friend time! Get creative!!

4. That’s really it! Then you can print this out, or save it on your phone, and start referring to it, so time doesn’t just slip by unknowingly. I still have a paper calendar where I write my weekly schedule in, but this serves as my guide for all those weeks.

Two other tips:
**I always have a list in my phone each day for the consistent things I want to do every single day that serves as a check list, such as: Meditate, Stretch, Workout, etc.
**I make a list of
what I want to do in my “free time” section, partly on the regular, but also through bucket lists, so that “free time” doesn’t turn into wasted/not-enjoyed time. My list may have things like: go hiking, explore my city, get caught up with a friend, etc.

I hope this was helpful for those who were interested, and soon I’ll put an ask out on Insta, so I can do a Q & A about anything that needs more clarification!

December 18, 2019
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I’m Lauren and I have a deep passion for music, food, the outdoors, and travel. I love random questions and fun facts, and am always searching for better ways to bring wellness and health into my life. I am the owner of Miss Lauren’s Music Studio, where I teach voice, piano, ukulele, and preschool music classes – via Skype and within Calgary. I am a Senior Consultant for Pampered Chef, which has inspired me over the years to write two cookbooks (plus one mini ebook cookbook), that have food preparation made easy in the forefront.
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If this song doesn’t get stuck in your head... . If this song doesn’t get stuck in your head...
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This is a little sneak peek from my Preschool Music Course coming out in March!
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#mlmusicstudioecourse #misslaurensmusicstudio #preschoolmusic #preschoolmusiconline #preschoolmusicecourse #onlinemusic
“There is no moment in which I exist seperate fr “There is no moment in which I exist seperate from you.”
.
Soon my whole closet will be Babywearing-Friendly😂
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#babyrodycheberle
When your spouse is out of town, do you: 1. Cook a When your spouse is out of town, do you:
1. Cook all the things they don’t like
2. Cook one meal and rock leftovers
3. Cook?! I’m ordering in!
4. Cereal...
I always seem to eat some of the square-models bef I always seem to eat some of the square-models before our photo shoots...🤦‍♀️
.
Are you a “sample everything as you go” baker/chef?!
.
#lepamperedchef #cookbook1point0 #chocolatezucchinicake
“I married someone who wanted everything for me “I married someone who wanted everything for me that I wanted for me.” -Brene Brown
.
#babyrodycheberle #lebhiking #eberlepartyof3
Over here dreaming about where @adriannaadventures Over here dreaming about where @adriannaadventures and my next annual hiking getaway (with kids!) will be...😍 And I’m pretty sure these explorations are now business trips, am I right, @kidswhoexplore?!
.
Help me load up this post, so I can save it as our hiking getaway bucket list! Utah, Oregon...I majorly see you...😍
.
#lebhiking
After all your fun answers on my story, I was insp After all your fun answers on my story, I was inspired to make a list of my own! Comment with how many of these items you’ve made from scratch!!
.
#lepamperedchef #makefromscratch
Let’s talk baby birthdays... . Did you do a cake Let’s talk baby birthdays...
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Did you do a cake smash?! Was it worth it? What was your fav thing you did to celebrate? What idea should be tossed in the garbage? What’s your family birthday traditions? Give it all to me, people!!!
.
Oh, and also accepting the best homemade no processed sugar cake suggestions to my inbox!
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#babyrodycheberle
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